Golden Valley Fire District
3327 North Mayer Road, Golden Valley, AZ 86413
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MINUTES
MINUTES OF THE SPECIAL MEETING OF THE GOLDEN VALLEY FIRE DISTRICT GOVERNING BOARD THAT WAS HELD JULY 18, 2007 AT 7:00 P.M. AT THE GOLDEN VALLEY FIRE STATION TWO CLASSROOM LOCATED AT 749 S. EGAR, GOLDEN VALLEY, ARIZONA.
Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Golden Valley Fire District and to the general public that the Golden Valley Fire District Governing Board held a special meeting open to the public on July 18, 2007 at 7:00 P.M. in the Golden Valley Fire Department Station Two Classroom located at 749 S Egar, Golden Valley, Arizona 86413
The Governing Board may, by motion and public majority vote, recess into executive session(s) to receive legal advice from the Board’s attorney(s) on any item contained in this agenda pursuant to A.R.S. § 38-431.03.A.3.
The MINUTES for the meetings are as follows:
1. Call to Order.
Brad Armey, Chairman called the meeting to order at approximately 7:05 p.m.
2. Roll Call of Board Members.
Vic Colvin, Steve Galner, Brad Armey, Chairman and Lucky Anderson were present. Marc Frederick was absent from the meeting. Also in attendance was James Schoppmann of the County Attorney’s office.
3. Approval of Minutes:
- Approve minutes from July 11, 2007 regular meeting
The following corrections were brought to the Board’s attention: Item 5 “Chief’s Report” – last item bullet – Board Meetings in the classroom at Station 3 should be changed to Station 2. Item 6,C. “New Business” Section 2 regarding the discussion of plans and bid options for Station 2 construction, should read Station 3. With the above corrections being made, Vic Colvin made the motion to approve the minutes, Steve Galner 2nd, all present in favor.
4. Presentation, Discussion, Public Comment, and Possible Action Calendar:
A. New Business
1. Discussion and Possible Action Re: Entering into a Contract between Wood Group Power Solutions, who is doing construction for Unisource on out-of-district property, with the GVFD for fire and emergency services.
Chief Barboa advised the Board that at the last meeting, a letter from Wood Group showing interest in an out of district Fire Protection and Emergency Services contract was presented to the Board. A contract has been reviewed and modified by James Schoppmann of the County Attorney’s office and is being presented to the Board for consideration and possible approval. The construction should be completed in April of 2008. B.J. Kasso, office manager, explained to the Board that the County does calculations on residential, commercial and vacant land. The Arizona Department of Revenue handles Utility property. These figures are only an estimate until the completion of the construction. Based on an estimated $40 million project, the assessed value of real property is at 96% and the tax rate for the county for 2010 will be 21%. If the said property were within the district boundaries, the department would receive 2.75% of the taxes collected. Based on 50% being real property and 50% being personal property, the annual tax revenue would be approximately $149,688., divided by 12 months, giving the department approximately $12,500.00 monthly. Examples for a 75/25 and a 60/40 split were also included. The Board was advised that the tax revenue would not show on the records until 2010. Limited water supply, response time and ISO ratings were addressed in the draft contract. Renewal of the contract was also discussed. It was brought to the Boards attention that the Central Sacramento Valley Area Plan Committee is addressing getting properties annexed into the fire district and this property could possibly be included in the future annexation. After considerable discussion on this subject, the motion was made by Brad Armey to enter into a agreement with Wood Group Power Solutions, authorizing the Chairman of the Board to sign and permitting Chief Barboa to negotiate the monthly contract amount (range of $8,000 to $15,000.) with the Wood Group representative, Lucky Anderson 2nd, all present in favor.
2. Discussion and Possible Action Re: Construction of Fire Station 3 near Highway 66 and Malibu in Walnut Creek . This may include reviewing and/or modifying architectural plans of existing fire stations and approving specifications and requirements of the work on the project. The Board may also put this project out to bid.
Chief Barboa advised the board that he has had meetings with a couple of the local builders. Bill Goldberg of Future Steel Buildings gave us a quote of $23,000 for a 40 x 80 building. This is the building only, no slab, not assembled, also, a 40 x 100 for $38.900. unassembled. We would be responsible for all the remaining construction and inside work. Chief Barboa passed around a brochure for the boards review. Vic Colvin advised the board that the concrete would run around $5.00 a foot and the installation (assembly of the building) around $7-$9.00 a foot so we are looking at another $50,000. These figures do not include construction involved in providing the living areas.
Chief Barboa talked to Mr. Grassy of CTD, Inc. who gave us a rough estimate of $45.00 to $115.00 per square foot.
Requirements of the building should be 20’ high, bay doors 14 x 16’. Discussion continued regarding the size requirements. Paul Bekolay of the Central Sacramento Valley Area Plan Committee and Mike Meza of the same were acknowledged by the Chairman to enter into the discussion of the metal buildings.
Mr. Mike Meza advised the board he recently purchased a steel building 22’ high, 40 x 50’, with 2 – 14 x 14’ doors all included in the price of $15,200.00, assembly not included.
Chief Barboa advised the board that he talked to Toby at T.R. Orr who advised us that he can give us a turn key operation that includes the architect plans. T.R. Orr has designed 3 fires stations and has recently completed an admin. building for Havasu Fire Department and Kingman Station 3.
We need to draw up something for these or other companies to review and have an architect design some workable plans that are acceptable. Vic Colvin advised the Board that these plans could cost as much as $1,500.00 or more. If we go with a metal building, the companies can design according to our specifications and this is normally included in the cost of the building.
Chief Barboa provided the Board with a quote from Government Capital Corporation outlining 3, 5, or 7 year contracts available if additional funding is needed. We have allowed approximately $500,000. in our budget this fiscal year for land, building and construction so with that in mind, we really should not need funding from an outside source.
After considerable discussion regarding the size of the building and lot, requirements and needs, it was asked of the County Attorney’s office if we are required to get bids on this project. James Schoppmann advised there is no state statute governing this, but it is the Boards fiduciary duty to spend the tax dollars to the best advantage, so bids are recommended Brad Armey made the motion to direct Staff of the Admin. Office to contact architects, and/or other companies to get plans for approval for the next regular meeting, Vic Colvin 2nd, all present in favor.
5. Correspondence:
None at this time
6. Board Member Comments: Discussion and possible action re: agendizing
future new business, committee, special, workshop meetings, and any
other matter deemed necessary for consideration.
Brad Armey, Chairman, requested that the Sacramento Valley Community Area Committee be put on the August agenda to discuss possible land donation for a future station, annexing procedures and any other information required or requested by either the Board or the committee.
It was also requested that we address posting agendas at the Golden Eagle Realty office located at the corner of Highway 66 and Sacramento at the next meeting.
Election of officers will be on the August 8th agenda.
7. Call to the Public:
This is the time for the public to comment. Persons must first be recognized by the Chair and state their name, address and phone number for matter or record. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date.
Paul Bekolay, Chairman of the Central Sacramento Valley Area Plan Committee thanked the board for the invitation to attend the board meetings and will assist the board in any way with the engineering and purchasing information regarding the metal building for Station 3.
8. Adjournment:
Vic Colvin made a motion to adjourn the meeting at approximately 8:05 p.m., Lucky Anderson 2nd, all present in favor.
Minutes prepared by: B.J. Kasso Date: 7/19/07
Supporting documentation and background material for agenda items may be reviewed in the Golden Valley Fire District Administrative Building located at 3327 Mayer Road, Golden Valley, Arizona.
The Golden Valley Fire District endeavors to ensure accessibility of all its programs, facilities and services to all persons with disabilities. If you need an accommodation, please contact the District at 928-565-3479. Please make any request for accommodations as early as possible.